The following information on our comprehensive reprographic services, costs and procedures, provides general guidance. If you need further information, please discuss your requirement with us.
1. Applying for copies
Copies are made at our discretion, and will be supplied in the form of a microform printout wherever possible. If the material you require is not on microfilm/fiche, we can supply a photocopy (if items are suitable for photocopying), or we may be able to offer a digital image. We will advise you if we are unable to process your order, or to fulfill some element(s) of it.
Orders will usually be completed within 15 working days. Large orders or those of a more complex nature may take longer.
To submit a request please return a signed and completed Order Form either as a scanned email attachment, by fax or by post.
[Reprographics Order Form PDF]
If your order is for copies from archive or manuscript material, you will also need to complete a copy of our ‘Application for Access to Archives and Manuscripts’. If you have not previously returned one of these forms, please submit a completed copy of the form below with your reprographics order.
[Access to Archives and Manuscripts Form]
2. Reprographic Charges
Prices are in pounds sterling (GBP). Methods of payment are outlined in section 3 (below).
Prices excluding UK VAT apply only to students, and overseas orders handled by post*.
Postal order prices include a handling fee. Orders are sent and charged at the 2nd class postal rate. If you require your order to be posted 1st class, please state that on your order form.
| Price in GBP (excluding VAT*) | Price in GBP (including VAT) | |
| Photocopying and scanning | ||
| A4 b&w ordered in the Heslop Reading Room, Special Collections (10 copies max) | £0.25 per page | £0.30 per page |
| A3 b&w ordered in the Heslop Reading Room (10 copies max) | £0.30 per page | £0.36 per page |
| A4 b&w ordered by post | £0.31 per page (plus postage if applicable) | VAT added to non-VAT price |
| A3 b&w ordered by post | £0.37 per page (plus postage if applicable) | VAT added to non-VAT price |
| A4 colour ordered in the Heslop Reading Room (10 copies max) | £1.00 per page | £1.20 per page |
| A3 colour ordered in the Heslop Reading Room (10 copies max) | £1.50 per page | £1.80 per page |
| A4 colour ordered by post | £1.25 per page (plus postage if applicable) | VAT added to non-VAT price |
| A3 colour ordered by post | £1.87 per page (plus postage if applicable) | VAT added to non-VAT price |
| Microform printouts | ||
| Self-service A4 | £0.25 per page | £0.30 per page |
| A4 ordered by post | £0.31 per page, plus postage | VAT added to the non-VAT price |
| Digital images | ||
| JPEG (72 dpi) sent via email | £2.50 per image | VAT added to the non-VAT price |
|
TIFF (72 dpi) on CD or DVD |
£2.50 per image, plus postage, and £1.00 for CD or £3.00 for DVD | VAT added to the non-VAT price |
| A4 b&w print | £2.25, plus postage | VAT added to the non-VAT price |
| A4 colour print | £2.70, plus postage | VAT added to the non-VAT price |
| Group Tours | ||
| 1 hour tour of Special Collections: £30 per group of up to 10 people | ||
For telephone enquires please ring: 0121 414 5839
3. Payment for all reprographics charges
Once your order has been completed, we will send you an invoice requesting payment, and will give details of how payment can be made (by cash, cheque, debit or credit card). Payment from overseas can be made by sterling cheque or bank transfer. Copies will be dispatched on receipt of payment.
4. Policy on use of readers' cameras
Readers are welcome to bring their own hand held digital cameras if they can be used without flash. Please be aware that some items may not be suitable or available for copying due to a variety of factors, including their physical condition, and copyright legislation. You will need to complete a permission form on the day, which will have to include a list of images taken. This service is free of charge
Scanning is not permitted.
5. Publishing
Anyone wishing to publish material from the collections or from our webpages should contact us directly to discuss. This includes publishing of images on other websites. All requests will be considered on an individual basis.
Acknowledgement for the use of images should be made to 'Cadbury Research Library: Special Collections, University of Birmingham', and the full reference of the document(s) should be given.
Conservation staff working on the collections
